Organisers gives advice

Everyone is a beginner once, and you're getting more experienced every time you host a meetup.

Ethereum Meetup Organisers are just people, they do great things, organise amazing events. Now it's time to learn from your peers and learn what mistakes can happen and how you can avoid those.

This is a collection of advices from Ethereum Meetup Organisers. Advices, insights were collected via survey. Full report from survey.

What advice would you like to give to your peer who’s organizing a meetup for the first time

• Advice I would like to give to new organizer is “Find members of various areas rather than a developer-oriented community” and “Find things that can cooperate with local governments”

• Get to know local champions of Ethereum and get their buy in early on. Have a process for organising that’s super simple (venue, equipment, agenda, etc). You’ll feel burnt out, so find like-mind co organisers to share the burden.

• Do a survey and discuss the next Meetup topic with participate

• Exchange & Questions between the audience and the Speaker should be encouraged as it’s very important & some time for informal gatherine / mingeling should be planed at the end of the event

• Need to understand as to what group of community they belong to so I could adjust my strategy of explaining things to them. Like discussion strategy are different between students, farmers, senior citizens, etc.

• Announcing your meetup well in advance (ideally 2–4 weeks) greatly increases the number of people that will show up. Also sending a reminder notification to everyone the day before the meetup helps.

• Attendance drops when the markets are down.

• Once someone starts a meetup, they should keep their eyes open for the volunteers that help that person, those will need to take over in 6–12 months. The leaders of meetup get burnout, or hired by a project or change priorities, and someone needs to take over to continue the organization of the events.

• You’re not ETHGlobal, don’t worry if things don’t go 100% perfect. Don’t worry if the turnout is lower than expected, we’re all in love with tech that isn’t mainstream, so you wont get a huge crowd most likely.

• You can still hold a great meetup and not be an expert in everything & anything Ethereum. Reach out to venues and other places by cold-emailing them, oftentimes they’re happy to host a meetup free of charge.

• Don’t spend too much time and resources for the first meetup as you don’t know how many people to turn up. Start very casually (I used to recommend pub get together until COVID-19) kicks in

• Share the ethos of true community driven technologies and true decentralization. Follow your heart not the hype.

• Pick your co-organisers wisely, they’re key to your event success

• My advice would be to do something very specific that adds value to people.

• Have passion for what you’re doing and give it the best shot you could.

• Be aware about the typical show-off (30–40%)

• Try to QA presentations ahead of time to encourage high quality

• The workshops are very helpful to the speaker and the attendee, making it easier for people to learn.